For new employees, current employees with new jobs, and current term-time-only or timesheet-only employees whose jobs are not currently annualised, please send an EP23nt from the forms portal instead.

• name
• email address
• phone number
• address

• add a new funding or department code
• change or check the description of an existing code

• main bank account
• tax code
• KiwiSaver

• teachers changing hours employed
• support staff changing hours employed
• permanent and fixed-term allowances
• retrospective date changes
• fixed-term employees changing contract end dates
• tenure changes

when an employee:

• resigns from, leaves or ends a job
• transfers to another school
• leaves the education service

For terminating annualised employees – submit an EP6 from the forms portal

• advising casual & fortnightly timesheet hours or allowances or additional fortnightly hours worked by staff not on timesheet 
• advising timesheet hours (in part days) worked by relief teaching staff for the week
• advising weekly, casual & fortnightly timesheet hours worked by, or allowances due to, non-teachers on timesheet and additional fortnightly hours worked by, or additional allowances due to, non-teachers not on timesheet

From 28 January 2026, funding for this allowance will no longer be available except for employees

• identified by the Ministry as an exception, or
• whose appointment extends beyond the start of the school year and whose employment agreement has salary protection provisions.

From 28 January 2026, funding for this allowance will no longer be available except for employees:

• identified by the Ministry as an exception, or
• whose appointment extends beyond the start of the school year and whose employment agreement has salary protection provisions.

We have removed the EP28a and EP28b forms from our website. However, if you need to apply for these allowances retrospectively, please ask your payroll advisor to send you the form.

• requesting a SUE adjustment or out of cycle payment
• advising of an overpayment
• request service information for the purposes of leave checks/balances, retirement or redundancy checks
• all other enquiries

• authorising an employee to administer schools' payroll through EdPay, including employees not paid by EPL
• changing an authorised employee's details

teachers, speech language therapists and teaching guidance counsellors who are new to teaching in a state or state-integrated school, or are returning after an absence (they have not taught in a state or state integrated school for two years).

See instructions on the on the Salary Assessment page

requests for:

• a statement of service
• pay history
• salary cards for teaching staff
• the last 5 years' service for registration or certification purposes

NOTE: for leave, retirement, or redundancy checks use an EP31

See instructions on the 

See instructions on the 

See instructions on the Salary Assessment page 

• EP24nt v4.1 VTE
  This form is for employees on the VTE - TIAKI = $3.028 per hour
  
  
• EP24nt v4.2 IEA/CA
  This form is for employees on the IEA or CA - TIAKI = $3.034 per hour

The EP25nt is no longer required when cancelling an annualisation.

Details can now be provided on the EP2nt (pay details change for non-teachers) and on the EP6 (termination/end of employment).