Name |
Use for |
Smart Form |
EdPay service authorisation / changes to details
|
- authorising an employee to administer schools' payroll through the EdPay, including employees not paid by EPL
- changing an authorised employee's details
NOTE: use EdPay to on-board any new staff member who will also complete your school's payroll work
|
EP5
|
Cancel service authorisation
|
to cancel an employee's service authorisation in the payroll system |
EP5c
|
Termination/ end of employment for annualised employees
|
|
NOVO6
NOVO6 instructions
|
Termination reversal
|
Request cancellation of a termination of employment |
NOVO6r NOVO6r instructions
|
Salary assessment for teachers
|
determining a teacher's pay if:
- this is their first position
- they have not taught in a state or state integrated school for two years
|
NOVO7t
– download form & instructions from the
Salary Assessment page
|
Statement of service request for teachers
|
requests for:
- a statement of service
- pay history
- salary cards for teaching staff
- the last 5 years' service for registration or certification purposes
NOTE: for leave, retirement, or redundancy checks use an EP31
|
NOVO9t
NOVO9t instructions
|
Timesheet for out-of-hours music & art staff
|
advising the timesheet hours worked when you cannot enter the details into EdPay |
NOVO10nt
NOVO10nt instructions
|
ACC leave & ACC partial duties bookings
Note: advise all other leave using in EdPay or on a NOVO12
|
- booking all ACC leave, including future-dated ACC leave
- advising changes to a leave period
- advising any hours worked while on ACC
|
NOVO12acc
NOVO12acc instructions
|
Timesheet for adult/ community education staff
|
advising weekly hours worked when you cannot enter the details into EdPay |
NOVO14nt
NOVO14nt instructions
|
Teacher or principal at a communities of learning role
Note: submit the confirmation letter from the New Appointment National Panel for all leadership and across community & between schools teacher role appointments
|
|
NOVO16c
|
Teaching unit/ payment allocation/ allowance change for teachers
|
when you & your teacher have formally agreed to change the unit, payment or allowance details for their position when Ministry approval is required, or when it covers retrospective dates
|
NOVO16t
Complex examples
|
New/ improved/ additional qualifications for teachers
|
when a teacher has received new, additional or improved qualifications that payroll has not yet assessed |
NOVO17t
– instructions on the
Salary Assessment page
|
Service increment for teachers
|
requesting application of a service increment for an employee |
NOVO18t
– instructions on the
Salary Assessment page
|
Childcare credit for teachers
|
a permanent or fixed-term teacher who has previously resigned, or taken leave from a permanent teaching position, to care for their own child |
NOVO19t
– instructions on the Salary Assessment page
|
Additional hours/allowances for teachers
|
advising additional fortnightly hours worked by part-time teaching staff who are not relievers; & additional one-off allowances to teaching staff, if you're unable to enter the details in EdPay |
NOVO20t
NOVO20t instructions
|
Individual employment agreement (IEA) pay change for all employees
|
staff who have signed the latest IEA following a newly ratified collective agreement.
Please note the new EP22 replaces the NOVO22t and NOVO22nt forms.
IEA changes can now be made on the IEA change screen in EdPay. |
EP22
EP22 instructions
|
Annualisation for 2023 is now closed
2023 Annualisation agreement for support staff
|
permanent and fixed-term, term-time only support staff to have their projected earning for a 12-month period spread across the whole year
|
EP23nt – 2023
EP23nt instructions
|
Annualisation agreement change of hours/pay rate for non-teachers
Note: please use the correct form for the appropriate year
|
advising that you have changed an annualised non-teacher's regular hours of work or pay rate
|
EP24nt – 2023
EP24nt – instructions
EdPay24nt – 2022
NOVO24nt – 2021
NOVO24nt – 2020
|
|
The NOVO25nt is no longer required when cancelling an annualisation.
Details can now be provided on the
NOVO2nt (pay details change for non-teachers) & on the NOVO6 (termination/end of employment).
|
NOVO25nt
|
Collective agreement arrears request
|
claiming backdated arrears to previous employees
|
NOVO26
NOVO26 instructions
|
Paid parental leave grant
|
advising that an employee is entitled to receive a maternity grant or ex-gratia parental payment
|
EP27
EP27 instructions
|
Higher duties allowance for teachers
|
advising of a teacher acting in a higher position
|
NOVO28t
NOVO28t instructions
|
Higher duties allowance for
teachers or principal acting in a communities of learning role
|
advising of acting in a higher position
|
NOVO28a
|
Higher duties allowance for a teacher or principal covering for another teacher or principal in a communities of learning role
|
advising of a teacher acting in a higher position – one-off time sheeted payment
|
NOVO28b
|
KiwiSaver enrolment and savings suspensions |
|
NOVO29
|
SUE report corrections / Advice of changes
General enquiries |
requesting a SUE adjustment or out of cycle payment
advising of an overpayment
request service information for the purposes of leave checks/balances, retirement or reduncancy checks
All other enquiries |
New:
EP31
(updated version of NOVO31)
EP31 instructions
|
Deduction by school
|
For all event-based deductions made to an employee's pay by your school
|
NOVO33
|
Annual leave cash-up
|
requesting an annual leave cash-up for non-teachers, and secondary principals who are employed as 52-week employees
|
NOVO35
NOVO35 instructions
|
Tutor teacher allowance form
Mentor teacher allowance form
|
for teachers employed under the Area School Teachers' Collective Agreement
for teachers employed under the Primary School Teachers' Collective Agreement
|
NOVO36t
NOVO36m
NOVO36m instructions
|
Maori immersion teacher allowance form
(area, primary, and secondary)
|
applying for a Maori immersion teacher allowance for teachers and principals employed under the Area, Primary and Secondary School Teachers' Collective Agreement & Area, Primary & Secondary School Principals' Collective Agreement
|
EP37t
|
Maori immersion teacher –additional allowance form (area and primary)
|
applying for a Maori immersion teacher additional allowance for teachers employed under the Area & Primary Teachers' Collective Agreements
|
NOVO38t
|
Bus controllers' allowances claim
|
|
NOVO39t
|