Create additional job
If an employee is already on the Education Service Payroll, working at your school or at a different school, and is appointed by your school to do an additional job, use EdPay to add them as a new employee.
An employee may need multiple jobs if the additional work:
- falls under different collective agreements
- falls under different designation codes
- will have a different grade and step.
An additional job is not needed if:
- an employee has a part time position and their hours change, either permanently or for a fixed amount of time. Use EdPay to make a pay details change to change their hours. See the Training guide: Change pay details
- an employee’s pay is split across different funding and/or department codes. Instead apportion the codes in EdPay. See the Training guide: Change or add funding department codes
Characteristics of jobs
When an employee has multiple jobs:
- their jobs may have different commencement and increment dates
- each job shows separately on the school’s SUE report and employee records
- leave must be entered for each job separately
- terminations must be done for each job separately
- each job may or may not be annualised, if eligible.
The total hours for all teaching jobs should not exceed full-time hours.
Examples
The following examples show scenarios where a person may require multiple jobs to be set up in the payroll.
A part-time teacher is also a day reliever:
- Job 1 Part-time teacher
- Job 2 Day reliever
A person works as a clerical worker and as a teacher aide:
- Job 1 Clerical worker
- Job 2 Teacher aide
A teacher can be on LWOP (including maternity leave) from one job and take up a fixed-term position at the same or another school, and can do day relieving.
- Job 1 Teacher (on LWOP)
- Job 2 Fixed-term part-time teacher
- Job 3 Day reliever
Create an additional job
Set up the new job in the same way as a new appointment. See: