Create additional job

If an employee is already on the Education Service Payroll, working at your school or at a different school, and is appointed by your school to do an additional job, use EdPay to add them as a new employee.

An employee may need multiple jobs if the additional work:

  • falls under different collective agreements
  • falls under different designation codes
  • will have a different grade and step.

An additional job is not needed if:

  • an employee has a part time position and their hours change, either permanently or for a fixed amount of time. Use EdPay to make a pay details change to change their hours. See the Training guide: Change pay details
  • an employee’s pay is split across different funding and/or department codes. Instead apportion the codes in EdPay. See the Training guide: Change or add funding department codes

Characteristics of jobs

When an employee has multiple jobs:

  • their jobs may have different commencement and increment dates
  • each job shows separately on the school’s SUE report and employee records
  • leave must be entered for each job separately
  • terminations must be done for each job separately
  • each job may or may not be annualised, if eligible.

The total hours for all teaching jobs should not exceed full-time hours.


The following examples show scenarios where a person may require multiple jobs to be set up in the payroll.

A part-time teacher is also a day reliever:

  • Job 1 Part-time teacher
  • Job 2 Day reliever

A person works as a clerical worker and as a teacher aide:

  • Job 1 Clerical worker
  • Job 2 Teacher aide

A teacher can be on LWOP (including maternity leave) from one job and take up a fixed-term position at the same or another school, and can do day relieving.

  • Job 1 Teacher (on LWOP)
  • Job 2 Fixed-term part-time teacher
  • Job 3 Day reliever

Create an additional job

Set up the new job in the same way as a new appointment. See: