Change or add funding or department codes


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  • Add a new funding/department code
  • Change or check the description of an existing funding/department code

Note: For changes to funding code 11340 and 11320 please send a NOVO21 to your payroll advisor

Add a new funding/department code


Step 1 Go to the administration page under the 'My School tab' then the Department Codes tab




Step 2 Add a new code 

Select the Funding Indicator from the drop-down menu

Step 3 Enter in the new department code (5-digit number)

Step 4 Enter in the description for your new funding/department code

Step 5 Press SUBMIT

Step 6 Confirm the details in the pop-up screen, and click SUBMIT again to create the new code.





Change or check description of an existing funding/department code


Step 1 Go to the Administration screen and the department codes tab



Step 2 Use the drop down menu to see the full list of department codes for each funding code




Step 3 Hover over the department code you want to change, and press the Edit button



Step 4 Type in the new description for the department code and SUBMIT

The new description code will now show for all new and previous pay periods.