End of Year step-by-step process

Log in to EdPay. Contact your school payroll advisor if you need assistance with access or password resets.    

FOR YOUR RECORDS: check the job information we have for your employees by downloading your End of Year report. 
EdPay > End of Year screen > Summary tab > Download CSV 
Note: You do not need to send this report to Education Payroll – it is to help you organise your End of Year processing. 
Learn how here

  1. What are your school's start and end dates?
    Enter your school’s 2022 term 4 end date, and your school's 2023 start and end dates. Learn how here
    EdPay > End of Year screen >School Term dates tab
    Note: your school's term 4 end date cannot be changed after End of Year has closed.

  2. Which employees' jobs are (terminating) in term 4 in 2022?
    Terminate all employee jobs that will NOT be returning in 2023. Learn how here
    EdPay > End of Year screen >Terminations tab

  3. Which continuing employees will have a last day for 2022 that is different to your school's term 4 end date?
    Tell us the date your term-time-only non-teachers and fixed-term teachers will finish if it is different to your school's term 4 end date Learn how here
    EdPay > End of Year screen > Last Day of Duty tab

  4. Have you booked annual leave for your 52-week workers?
    This should cover any time during the term 4 break when these employees will not be working at school. Learn how here
    EdPay > My Employees > Select employees > Leave modal
FOR YOUR RECORDS: check all the entered data is correct for your End of Year entries and save a final digital copy of the report to retain for your school records.  Learn how here
EdPay > End of Year screen > Summary tab > Download CSV

End of Year will be closed for your school automatically on 21 November at 5pm. (There is no 'EoY Complete' button.)  Please ensure that any changes you need to make (school term dates, last day of duty or terminations) have been made before the End of Year screen closes.