End of Year job terminations
If an employee is not continuing at your school next year, you will need to terminate their job. When their job is terminated, these employees won't receive any payments after their contract ends.
Please make sure they are not returning to the same job next year before terminating their job.
Use the End of Year report to note all information on terminated jobs, and have these checked and approved, if necessary, before beginning the termination process. Keep resignation letters for auditing purposes.
You can use the EOY screen to terminate most employees' jobs during the End of Year process.
The End of Year terminations page does not auto-save. If you navigate away from the page before submitting your changes, they will be lost.
To change or reverse a termination after it has been submitted, go to the forms portal and submit a 'Termination reversal' (EP6r) form.
Termination pay dates 2026
| If the job termination date is between... |
then the termination pay date will be... |
|
25 November - 8 December 2026
|
9 December 2026
|
|
9 December - 22 December 2026
|
23 December 2026 |
Termination dates for part-time teachers
In the EOY termination screen, part-time teachers will have a tick box next to the termination date column. Tick this box if the teacher is completing all their hours for their last week of work. If ticked, the teacher's termination date will be extended to the Sunday or your school's term four end date, whichever is earlier.
Retrospective terminations
If your End of Year report includes an employee who has already left your school but whose role hasn't been terminated, use your regular EdPay termination process.
If you have already terminated an employee, but they are still showing on the report as not terminated, or if you have other termination errors, contact your payroll advisor.
Job terminations that can't be entered in the End of Year screen
If a role is being terminated for one of these reasons, you'll need to complete the termination in the regular EdPay Termination screen.
| Job type |
Termination reasons |
Teachers
|
- Redundancy
- Medical retirement
- Transferring to another school not on the last day of term four
|
| All non-teachers |
|
Annualised employees
|
Any reason. None of these employees’ jobs can be terminated in the EOY screen.
|
Casual employees:
- Ministry concurrence
- Community education
|
Any reason. None of these employees’ jobs can be terminated in the EOY screen.
|
Termination dates for teachers
Teachers not transferring to another school
Non-transferring teachers can be terminated until the school's term four end date or 27 January. Use their contract or resignation letter to choose the date.
Teachers transferring to another school at the end of the school year
If the reason a teacher’s job is terminating is given as: Transfer to another school, EdPay will pre-populate the termination date as 27 January next year. This date cannot be changed as 27 January is the only date allowed for a teacher transfer.
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