How to

• ACC process
• Fortnightly pay
• Leave management
• New appointment
• Retirement savings
• Payroll record-keeping
• School audit
• End of Year
  • Step-by-step process
  • End of Year screen
  • End of Year report
  • School term dates
  • End of Year terminations
  • Last day of duty
  • Holiday pay guide
• Start of Year
• Salary assessment

End of Year job terminations

If an employee is not continuing at your school next year, you will need to terminate their job. When their job is terminated, these employees won't receive any payments after their contract ends.

Please make sure they are not returning to the same job next year before terminating their job.

Use the End of Year report to note all information on terminated jobs, and have these checked and approved, if necessary, before beginning the termination process. Keep resignation letters for auditing purposes.

If an employee's job termination date is when End of Year is open, you can use the End of Year screen to do most terminations. 

The End of Year job terminations page does not auto-save. If you navigate away from the page before submitting your changes, they will be lost. 

To change or reverse a termination after it has been submitted, send a NOVO6r form to your payroll advisor.

Termination pay dates

Employees returning to a new job

If the employee is returning to a new job at your school next year, you need to restart them in their new job using EdPay's Add New Employee feature.

Termination dates for part-time teachers

If a part-time teacher's last day is different from your school's term 4 end date, enter their job termination date as either:

• their last day, if they worked fewer than their usual hours for the week

• the Sunday following their last day, if they worked all of their usual hours for the week or your school's term 4 end date (whichever is earlier).

For example:

Retrospective terminations

If your End of Year report includes an employee who has already left your school but whose role hasn't been terminated (they will be showing as 'Lapsed' in your employee dashboard), don't terminate them in the End of Year screen. Instead use your regular EdPay termination process. This is because these are retrospective terminations and using the End of Year screen could cause an incorrect holiday payment or an overpayment.

If you have already terminated an employee, but they are still showing on the report as not terminated, or if you have other termination errors, contact your payroll advisor.

Termination reasons that can't be entered in the End of Year screen

If a role is being terminated for one of these reasons, you'll need to complete the termination in the regular EdPay Termination screen.

Teachers and non-teachers	Teachers	Non-teachers
Redundancy	Medical retirement Transferring to another school not on the last day of term four	Retirement Annualised employees Casual: Ministry concurrence Community education

Terminations where the reason is transfer to another school

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