School term dates
Your school term dates must be correct in EdPay because that defines how your employees' holiday pay is calculated.
These are the Ministry's published term dates. You can use these, or your school can set its own dates.
| 2025 term four end date |
2026 term 1 start date |
2026 term four end date |
19 December 2025
(this is a Friday, so you will need to enter it as Sunday 21 December) |
26 January 2026 |
18 December 2026
(this is a Friday, so you will need to enter it as Sunday 20 December) |
To update your school term dates:
| Step |
Action |
| 1 |
Log in to EdPay using your username and password.
|
| 2 |
Go to: EdPay > My Employees > End of Year screen > School Term Dates tab.
|
| 3 |
Enter your school's term four end date.
- If your school's end date is a Friday, enter the following Sunday in the End of Term 4 field. This ensures your teachers' salary is paid up to the Sunday, and holiday pay is paid from the Monday.
- Non-teachers who finish on the last day of school will be paid up to the Friday unless they are rostered to work on the Saturday/Sunday. Their annual leave will be paid from the Monday.
|
| 4 |
Enter your school's term one start date and term four end date next year.
- These are the dates your school opens and closes for instruction. If you don't know what they will be, use the Ministry's published dates above.
- These dates will auto-save in EdPay. They can be edited up until the End of Year screen is closed.
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