End of Year report

The End of Year report shows the information we currently hold about your employees' employment status, start and end dates for each job, last day of duty, termination dates and reasons for termination. This page explains how to check and update your school's report. 

Downloading the report

You can download this report while the End of Year screen is open in EdPay.
(18 October–22 November 2023)

To open your End of Year screen and download the report:
  1. Log in to EdPay and go to My Employees > End of Year screen > Summary tab
    The Summary tab will show you up to date information for any changes you have made in the End of Year screen.

  2. Click Download CSV to download, save and open the file of your End of Year Report

Understanding the report

Column Description
Commence date The effective date of the latest change made to the employee's job in EdPay, which required a new occupancy to be created.
Occupancy end date The end date loaded for a fixed-term employment.
Last day of duty The last day of work at your school in term 4, if it is different to the school's end date. These dates are used to correctly calculate holiday pay, as entered in the End of Year screen. 
Termination date The date that this employee will be paid up to, while working at your school, if they are not returning to the same job in 2024, as entered in the End of Year screen. 
Termination reason The reason for the termination, as selected in the End of Year screen. 


Once you've made your End of Year changes you should download and save a digital copy of this report for your records.


The End of Year report has a CSV file format. See CSV and PDF file formats.

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