End of Year report
The End of Year report shows the information we currently hold about your employees' employment status, start and end dates for each job, last day of duty, termination dates and reasons for termination. This page explains how to check and update your school's report.
Downloading the report
You can download this report while the End of Year screen is open in EdPay.
To open your End of Year screen and download the report:
- Log in to EdPay and go to My Employees > End of Year screen > Summary tab
The Summary tab will show you up to date information for any changes you have made in the End of Year screen.
- Click Download CSV to download, save and open the file of your End of Year Report
Understanding the report
| Column |
Description |
| Commence date |
The effective date of the latest change made to the employee's job in EdPay, which required a new occupancy to be created. |
| Occupancy end date |
The end date loaded for a fixed-term employment. |
| Last day of duty |
The last day an employee works at your school in term four. If this is different from the school's term four end date, you need to enter the employee's last day of duty in EdPay, to make sure holiday pay is calculated correctly. |
| Termination date |
The employee will be paid up to this date, while working at your school, if they are not returning to the same job next year. |
| Termination reason |
The reason for the termination, as selected in the End of Year screen. |
Retention
Once you've made your End of Year changes you should download and save a digital copy of this report for your records.
Format
The End of Year report has a CSV file format. See CSV and PDF file formats.
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