End of Year – everything you need
We collect information toward the end of each year to make sure all employees are paid correctly over the term four holidays.
We need to know the answer to four simple questions:
- Is your school's term four end date correct?
- Which employees' jobs are ending (terminating) in term four?
- Which continuing employees will have a last day this year that is different to your school's term four end date?
- Have you booked annual leave for your 52-week workers?
You can tell us this in EdPay when the End of Year screen opens on 15 October 2025.
You must have submitted all of the information into EdPay by 5pm, Wednesday, 19 November 2025 at the latest.
Key dates
| Date |
Event |
Description |
| 15 October |
End of Year opens
|
The EOY screen is available in EdPay.
|
19 November
|
End of Year closes
|
The EOY screen closes and End of Year processing must be completed by 5pm.
By this time, you need to have entered:
- school term dates
- last day of duty, and
- terminations.
You cannot change EOY information after the screen closes.
|
9 December
|
Main payday for pay period 19
|
Lump sum holiday pay is paid for:
- term-time only employees
- timesheet only employees
- teachers who started after 7 February and therefore failed the full-year test, and
- teachers who are returning next year.
|
12 December
|
Second payday for pay period 19
|
- Termination pay for employees whose roles were terminated on or before 9 December 2025
- Out-of-cycle payments
|
23 December
|
Main payday for pay period 20
|
Public holidays are paid out for eligible timesheet only employees.
|
24 December
|
Second payday for pay period 20
|
Termination pay for employees whose roles were terminated on or before 23 December 2025 |
| 29 December |
Third payday for pay period 20
|
Out-of-cycle payments.
|