End of Year holiday pay for teachers with changes in hours
This page describes how holiday pay is calculated for teachers with changes (increase or decrease) in hours worked per week during the school year.
In the calculations below, please note:
- Teachers are paid holiday pay based on 30% of the days worked during term time.
- Holiday pay ceases on 27/01 as employees cannot be paid holiday pay past 27 January.
- Hours percentages are based on 25 full time hours, eg, 10 hours per week = 40% of 25 hours, 5 hours per week = 20%
Permanent teachers and fixed-term teachers who have worked a full year (started on or before 7 February)
Holiday pay at the end of the year for permanent teachers is proportioned based on their hours worked throughout the year as follows.
Holiday pay relating to periods during the year when the employee's hours per week were...
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will be paid at...
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less than or equal to their hours per week at the end of term 4
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their current hours per week.
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greater than their hours per week at the end of term 4
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the greater hours per week.
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For example, Hemi is a permanent part-time teacher, and during the year he has worked:
- 28/01–28/04 - 10 hours per week (40%)
- 29/04–21/07 - 15 hours per week (60%)
- 22/07–13/10 - 5 hours per week (20%)
- 14/10–16/12 - 10 hours per week (40%)
As at his last day in term 4, Hemi is being paid at 10 hours per week, or 40%. Hemi's holiday pay will be calculated as follows:
- 28/01–14/04 = 78 working days x 0.3 = 23 days holiday pay due, less 14 days paid in the April break = 9 days at 40%
- 29/04–07/07 = 70 working days x 0.3 = 21 days holiday pay due, less 14 days paid in the July break = 7 days at 60%
- 22/07–16/12 = 148 working days x 0.3 = 44 days holiday pay due, less 14 days paid in the October break = 30 days at 40%
Hemi's holiday pay is proportioned for the period he was working at 60%, as this was greater than his hours at the end of term 4. Hemi's holiday pay is not proportioned for the period he was working at 20%, as this is less than his hours at the end of term 4.
As the holiday pay gets paid out in the order that it was accrued, over the term four break Hemi will be paid holiday pay of:
- 17/12–25/12 - 9 days at 40%
- 26/12–01/01 - 7 days at 60%
- 02/01–27/01 - 26 days at 40%
Fixed-term teachers who have not worked a full year (started after 7 February)
Holiday pay at the end of the year for fixed term teachers is proportioned based on the hours they have worked throughout the year.
For example, Mary is a fixed term part-time teacher, and during the year she has worked:
- 19/02–28/04 - 10 hours per week (40%)
- 29/04–21/07 - 15 hours per week (60%)
- 22/07–13/10 - 5 hours per week (20%)
- 14/10–16/12 - 10 hours per week (40%)
Mary's holiday pay will be calculated as follows:
- 19/02–14/04 = 64 working days x 0.3 = 19 days holiday pay due, less 14 days paid in the April break = 5 days at 40%
- 29/04–07/07 = 70 working days x 0.3 = 21 days holiday pay due, less 14 days paid in the July break = 7 days at 60%
- 22/07–29/09 = 70 working days x 0.3 = 21 days holiday pay due, less 14 days paid in the October break = 7 days at 20%
- 14/10–16/12 = 64 working days x 0.3 = 19 days holiday pay due at 40%.
Over the term four break Mary will be paid holiday pay of:
- 17/12–21/12 - 5 days at 40%
- 22/12–28/12 - 7 days at 60%
- 29/12–04/01 - 7 days at 20%
- 05/01–23/01 - 19 days at 40%
- 24/01–27/01 - 4 days unpaid holiday pay (HPU)