End of Year holiday pay for teachers with changes in hours
This describes how holiday pay is calculated for teachers with changes in hours worked per week during the school year (increase or decrease in hours during the years
Permanent teachers and fixed-term teachers who have worked a full year (started on or before 7 February 2023)
Holiday pay at the end of the year for permanent teachers is proportioned based on their hours worked throughout the year as follows:
- Holiday pay relating to periods during the year when the employee's hours per week were less than or equal to their hours per week at the end of term 4 will be paid at their current hours per week.
- Holiday pay relating to periods during the year when the employee's hours per week were greater than their hours per week at the end of term 4 will be paid at the greater hours per week.
For example, Hemi is a permanent part-time teacher, and in 2023 he has worked:
- 28/01/23-23/04/23 - 10 hours per week (40%)
- 24/04/23-16/07/23-15 hours per week (60%)
- 17/07/23 - 08/10/23 -5 hours per week (20%)
- 09/10/23-17/12/23 - 10 hours per week (40%)
As at his last day in term 4, Hemi is being paid at 10 hours per week, or 40%. Hemi's holiday pay will be calculated as follows:
- 28/01/23 - 9/04/23 = 72 working days, x 0.3 = 22 days holiday pay due, less 14 days paid in the April holidays (10/04/23 - 23/04/23) = 8 days at 40%
- 24/04/23 - 2/07/23 = 70 working days, x 0.3 = 21 days holiday pay due, less 14 days paid in the July holidays (3/07/23 - 16/07/23) = 7 days at 60%
- 17/07/23 - 17/12/23 = 140 working days, x 0.3 = 42 days holiday pay due, less 14 days paid in the October holidays (25/09/23 - 08/10/23) = 28 days at 40%*
Hemi's holiday pay is proportioned for the period he was working at 60%, as this was greater than his hours at the end of term 4. Hemi's holiday pay is not proportioned for the period he was working at 20%, as this is less than his hours at the end of term 4.
As the Holiday pay gets paid out in the order that it was accrued, Hemi would be paid holiday pay of:
- 18/12/23 - 25/12/23 - 8 days at 40%
- 26/12/23 – 01/01/24 - 7 days at 60%
- 02/01/24 - 27/01/24 - 26 days at 40%*
*NOTE: Holiday pay ceases on 27/01/24 as an employee cannot be paid holiday pay past 27 January.
Fixed-term teachers who have not worked a full year (started after 7 February 2023)
Holiday pay at the end of the year for fixed term teachers is proportioned based on the hours they have worked throughout the year.
For example, Mary is a fixed term part-time teacher, and in 2023 she has worked:
- 13/02/23 - 23/04/23 - 10 hours per week (40%)
- 24/04/23 - 16/07/23 - 15 hours per week (60%)
- 17/07/23 - 08/10/23 - 5 hours per week (20%)
- 09/10/23 - 17/12/23 - 10 hours per week (40%)
Mary's holiday pay will be calculated as follows:
- 13/02/23 - 09/04/23 = 56 working days, x 0.3 = 17 days holiday pay due, less 14 days paid in the April holidays (10/04/23 - 23/04/23) = 3 days at 40%
- 04/04/23 - 02/07/23 = 70 working days, x 0.3 = 21 days holiday pay due, less 14 days paid in the July holidays (3/07/23 - 16/07/23) = 7 days at 60%
- 07/07/23 - 24/09/23 = 70 working days, x 0.3 = 21 days holiday pay due, less 14 days paid in the October holidays (25/09/23 - 08/10/23) = 7 days at 20%
- 09/10/23 - 17/12/23 = 70 working days, x 0.3 = 21 days holiday pay due, at 40%.*
Mary would be paid holiday pay of:
- 18/12/23 - 20/12/23 - 3 days at 40%
- 21/12/23 – 27/12/23 - 7 days at 60%
- 28/12/23 - 03/01/24 - 7 days at 20%
- 04/01/24 - 24/01/24 - 21 days at 40%
- 25/01/24 to 27/01/24 - 3 days unpaid holiday pay (HPU)
NOTE: Holiday pay ceases on 27/01/24 as an employee cannot be paid holiday pay past 27 January.