Occupancy end date

Fixed term positions must have an end date recorded in EdPay. This date may be referred to as the ‘occupancy end date’, ‘contract end date’ or ‘fixed-term end date’.

For fixed term positions, if the end date is unknown when the job is entered, provide an estimated date. Estimated dates will need to be monitored by the school, and updated when known.

To change the end date, complete a pay details change in EdPay or submit a NOVO2t / NOVO2nt form to advise the new end date.

IMPORTANT: employees lapsed jobs will be automatically terminated two pay periods after the employee's job end date. You must still terminate them online or by completing a NOVO6 form


For a list of employees whose occupancy is due to end in the next 90 days, download the Pay Ending report.


See Forms page to download NOVO forms, and for guidance on completing forms.

  • To change the occupancy end date for a fixed-term employee:
    NOVO2t – Pay Details Change for Teachers
    NOVO2nt – Pay Details Change for Non-Teachers
  • To terminate an employee:
    NOVO6 – Termination/End of Employment

Related links

How to:

A-Z of payroll: