Information for school employees
The resources on this page will help you to understand your payroll responsibilities as an employee. If you have a question about your pay or leave balance, speak to your school's principal or payroll administrator.
Termination pay recalculations for some staff
Administration support staff in schools and kaiārahi i te reo pay equity claims settlements were paid in October 2022.
School employees who received these settlements, but whose roles ended before the new rates were applied, will have their termination pay recalculated according to the new rates, and any top-up amounts they are owed paid on 30 May 2023.
Your payroll responsibilities
As an employee, it is your responsibility to ensure that you:
- know your payroll responsibilities and how they align with other responsibilities
- keep informed and up to date on payroll matters
- provide accurate personal pay-related details to your employer, and communicate any change in circumstances promptly
- provide accurate and timely timesheet information to your employer
- comply with the board's policy and procedures for requesting and taking leave
- check that your information and payments made are correct, notify your employer of any errors, and assist in the resolution of those errors where required.
Your payslip
Payslips are emailed every fortnight. You need to supply an email address to your payroll administrator in order to receive your payslip.
Your email payslip is password protected – use your MoE number. If you can't remember your MoE number, you can find it on a previous payslip, or ask your school's payroll administrator. This is NOT the same as your teacher registration number.
EdPay requires a 7-digit MoE number. If your MoE number is only 5 or 6 digits, add zeros to the front, e.g. 12345 becomes 0012345, and 123456 becomes 0123456.
Pay cycle changes
From 20 April 2022, the schools’ fortnightly pay cycle is changing. This will mean some changes for some school employees. You can read more about this here.
End of Year holiday pay
End of Year holiday pay calculations
Change personal details
In addition to information affecting your pay or leave, remember to notify your payroll administrator if you change your personal details:
- Contact addresses or phone numbers
- Email address: This is the address that your payslip will be sent to.
- Bank account(s): There must be a main account, but you can request fixed amounts to be paid into other accounts. There is a 25c fee each pay period for each additional bank account.
Resolve pay issues
If you have a question about your pay or leave balance, speak to your school's principal or payroll administrator.
Overpayments
Salary assessments for teachers
The Salary Assessment Unit (SAU) assess the annual base salary of new, foreign and returning teachers working within the New Zealand state sector. A teacher must apply to have their salary assessed and submit an application form. This team does not assess the salaries of principals or non-teaching staff.
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