Transaction checking using the activity, timesheet and leave histories
Download PDF 977KB, 4 pages
The transactions recorded in the activity, timesheet and leave histories should be checked each pay period, prior to payment, to ensure they match authorisations.
Top tips
1 Click the down arrows to order columns–from newest to oldest or in alphabetical order.
2 The employee list allows you to filter for status and tenure.
3 Type 'sorting and filtering in Excel' into Google search to learn how to sort and filter columns in CSVs.
Using the leave history or timesheet history for checking transactions
Save the CSV and/or print for checking, signing and filing for audit. If approval is via email (eg by board member) file the approval email in the same folder as the CSV.
Example–checking transactions using the leave history
Save the CSV and/or print for checking, signing and filing for audit. If approval is via email (eg by board member) file the approval email in the same folder as the CSV.
Using the activity history for checking transactions
To order columns, click on arrows
To print
Take a screen shot or snip then save and/or print (print functionality for this screen is currently in development).
Top tip
Type 'how to take a screenshot' into Google search to learn how to take a screenshot.
Interim checking processes for EdPay Activity History enhancements currently in development
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Bank account change
- input checking |
Check the instruction/authorisation then view a screenshot of the updated account number in employee's financial details. |
Annualisation change
- input checking |
File NOVO24nt form after submitting. |
Personal details change
- input checking (eg change of address) |
Check the instruction/authorisation and view EdPay screen shot that shows updated personal details in employee's personal details. |
Employment terminated
- input checking |
Check letter of resignation and view EdPay screenshot of end date in employee's job history screen. |