Employment status

Employment status defines an employee's position type and how they are paid.

To ensure that employees are set up in the system and paid correctly it's important to select the right code.

The employment status and description table (Excel 9.86KB) will help you find which code to use.

An employment status has one of the following descriptions

  1. Auto: An 'auto-paid' employee. The employee is automatically paid on a fortnightly basis. The system calculates how much to pay the employee and how much service they accrue for each period.
  2. T/Sheet: A 'timesheet' employee. No pay will be generated unless a timesheet is submitted. The system calculates the service when timesheets are entered.
  3. 5+: The employee works five days (or more) per week. This description:
  • should be assigned for non-teaching employees who work at least five days per week
  • is regardless of the number of hours worked, for example it can be used for a part-time employee who works two hours per day for five days per week
  • indicates that this non teaching employee is entitled to ten days sick leave per year

An employment status has up to five characters

  • First character - teacher or a non-teacher - N or T
  • Second - fixed-term or permanent - F or P
  • Third - full-time or part-time - F or P
  • Fourth - paid automatically or by timesheet - A or T
  • Fifth - indicates either one or a combination of: 5+, term-time, annualised - A or 2, 4, 5, 6, 7, 
(not every employment status has a fifth character)
(the fifth character allows a combination to be used more than once)

Exceptions to the above are:

- Teaching Supernumerary - TSNUM

- Reliever jobs - TRST, TRPA and TRFA