Payroll Update 10 March 2023

News for School Payroll Staff


10 March 2023

Kia ora koutou

PPTA and NZEI members covered by collective agreements for Secondary Teachers’, Area School Teachers, Primary Teachers, Primary Principals and Area School Principals are planning a full day strike on Thursday 16 March 2023.

From 8.30am on Thursday 16 March, you will need to use the Strike Action screen in EdPay to confirm whether the teachers and principal at your school is taking part in the strike. You must have this information submitted before the screen closes at 5pm Friday 17 March.

The Strike Action screen will list all the employees at your school who are covered by the different collective agreements included in the strike notice. 

The Strike Action screen will show four drop-down boxes which will be:

  • Secondary School Teachers’ and Area Schools’ Teachers’ Collectives
  • Primary Teachers’ Collective
  • Primary Principals’ Collective
  • Area Schools’ Principals’ Collective

You will need to confirm (even those who are not union members) whether these employees are participating in the strike or not. Employees who are on Individual Employment Agreement will not be listed on the Strike Action screen.

All the employees on the screen have been given the status of ‘Yes’ in the ‘Participated in strike’ column. If an employee is not taking part in the strike, you will need to change their status to ‘No’, so that they are paid as usual.

Employees will not be paid for their time spent at the strike. If there are union members at your school who are not taking part in the strike, because they are on leave for another reason, their status must be changed to ‘No’ in the Strike Action screen in EdPay, and leave applied for in the Leave screen on EdPay, so that they are paid as usual.

The Strike Action screen must be submitted (even if there are no changes), ideally on the same day as the strike, or no later than 5pm Friday 17 March.

The screen is in EdPay under My School | Administration.

The Strike Action screen must also be printed out and signed by the principal, then filed as your school’s official record. Please do not send the signed version or pdfs to Education Payroll. Strike information must be submitted in EdPay.

Use EdPay for full and part-time teachers
You will need to check/update information in the Strike Action screen in EdPay about union members who are:

  • full-time teachers
  • part-time teachers.

Send an EP31 form for short-term relievers

Short-term relievers are not listed in the Strike Action screen.

If you have a short-term reliever scheduled to work at your school on the day of the strike and they are participating in the strike, you’ll need to submit an EP31 form for them. The EP31 will need to include how many hours each reliever was scheduled to work, their MoE number and job number. Multiple employees can be submitted on the same EP31.

Send the EP31 to with the subject of: Strike Relievers, with their names, and MoE numbers.

Download the form here: EdPay | Forms | EdPay and forms

Do not submit a timesheet for short-term relievers for the hours that they were on strike.

EdPay instructions and FAQs

Ngā mihi
Education Payroll Limited