Payroll Update 5 September 2022

News for School Payroll Staff

 

Kia ora koutou

  • ACC levy invoices now available
  • Check your Pay Ending report before the end of term
  • Holiday pay reduction for some teachers
  • Teacher aide increments automatically applied unless deferred
  • Survey: End of Year/Start of Year and emergency contact
  • Are your employees details up-to-date and correct?

ACC levy invoices now available

Your annual ACC levy invoices are now available in EdPay.

To access the invoice:

  • log into EdPay and go to ‘Reports’ under the school menu
  • choose ACC EOY Report (invoice to schools) and select the 31/03/2022 period end date.

This will be your 2022 ACC annual levy invoice. The levy is based on net leviable earnings and will be deducted from your school's bank account on 29 September 2022.

For more information about payments and rates that make up this year's levy, see the EdPay website: EdPay | Tools to help you | A-Z | A | ACC Levies 2022

Reminder: Check your Pay Ending report before end of term

Please check your Pay Ending report before the end of term to see if any jobs need to be extended or terminated.

The Pay Ending Report shows employees whose jobs are due to end in the next 90 days, and who will not be paid after the job-end-date shown. It also shows jobs that have ended but have not been terminated (known as lapsed). It is available on the EdPay portal with your other reports.

Lapsed fixed-term jobs will be automatically terminated two pay periods after the employee's job-end-date. Lapsed permanent jobs will need to be terminated by your school. A job will show as lapsed in the EdPay portal if the employee's end date is in the past. It can still be extended at this point. There is more information about this on the EdPay website: EdPay | Reports | Pay Ending report

Holiday pay reduction for some teachers

If a teacher takes unpaid leave during a school term a holiday pay reduction may be needed.

At the beginning of each vacation period, required holiday pay reductions are calculated for all teachers who have taken unpaid leave during the term just completed (in some instances, further holiday pay reductions are required resulting from prior terms).

The holiday pay reduction will be made from the employee's pay that falls in that vacation period. As each sector has its own set of holiday pay reduction calculation rules, there are links to each collective agreement on the EdPay website: EdPay | Tools to help you | A-Z | H | Holiday pay reduction for teachers

Teacher aide increments automatically applied unless deferred

After the Teacher Aide Pay Equity Claim settlement the teacher aides listed on your Attestation report are entitled to an automatic yearly increment.

If a teacher aide has not met performance standards OR is not eligible to progress from Grade BC step 05 to step 06 (as their work remains with matrix Grade B), please defer by placing a N in the appropriate field and return the signed report to our School Account Team. These are the only reasons a teacher aide may have their increment deferred. Schools must discuss a deferral with the teacher aide two months before it is to be applied.

Survey: End of Year/Start of Year and emergency contact

There are extra payroll tasks to do at the end of each year to ensure staff are correctly paid over the term 4 holidays, and to set staff up correctly for the year to come.
 
We will be publishing guides and tools explaining what to do but schools may need extra help. Please spend a few minutes to answer a short survey to let us know if you would like more support with completing End of Year / Start of Year 2022/2023.

The survey also asks for contact details for your school's designated emergency contact during the term 4 holidays. 

Start the survey

Are your employees' details up-to-date and correct?

Staff may have changed addresses, got married and changed their surname, or changed their email addresses and phone numbers when they changed service providers. Making sure EPL has accurate personal and contact details helps prevent errors and privacy issues and meets legal requirements. It is recommended that schools check these details every six months:

  • name
  • physical (postal) address
  • phone contact
  • email address

Ngā mihi

Education Payroll team