Payroll Update EoY special edition 28 Sept 2022

News for School Payroll Staff


 

Kia ora koutou

  • End of Year screen opens on Wednesday, 19 October
  • End of Year dates for 2022
  • Step-by-step process for End of Year
  • Check your EdPay access
  • Tell us who to contact in case of payroll emergency
  • Term 4 end date 2022 end date must be check in End of Year screen
  • No End of Year complete button
  • EoY/SoY survey

End of Year screen opens on Wednesday, 19 October

End of Year is an annual payroll process that ensures your employees are paid correctly over the term 4 holidays.

It can seem complicated, but really there are just four questions:

  1. What are your school’s start and end dates?
  2. Which employees' jobs are ending (terminating) in term 4 2022?
  3. Which continuing employees will have a last day for 2022 that is different to your school's term 4 end date?
  4. Have you booked annual leave for your 52-week workers?

The End of Year screen opens in EdPay on Wednesday, 19 October and schools must have submitted their information by 5pm on 21 November 2022.


End of Year dates for 2022

  • 19 October – End of Year screen opens in EdPay
  • 21 November – End of Year screen closes, your information must be submitted by 5pm
  • 13 December – period 19 pay day – holiday pay is paid

Click here for the printable EoY/SoY key dates flyer for 2022/23 (PDF, 111KB)


Step-by-step process for End of Year

The End of Year information is now available at EdPay | How to | End of Year (EdPay website).

Here's the simple how-to End of Year step-by-step process (EdPay website).

You can also download the printable guide from our website End of Year guide 2022 (PDF, 194 MB).

There is also an End of Year video to guide you through the process in EdPay (Vimeo website).


Check your EdPay access

The End of Year processes are done in a special screen in EdPay. As all EdPay passwords expire every 60 days, yours may need resetting. You can use the 'Forgot my password' link on the EdPay log in screen to reset your password, or your payroll advisor can help with this if needed.


Tell us who to contact in case of payroll emergency

Sometimes we need to contact your school and we cannot get a response via the existing contact details (especially when schools are closed due to lockdowns or the term 4 break). We need the name, phone number and email address of your school's designated authorised user. If you've already told us as part of the recent End of Year / Start of Year survey, you don't need to do anything. Otherwise let us know the right contact by emailing support@novopay.govt.nz with 'Emergency contact' in the subject line.


Term 4 end date 2022 must be checked in the End of Year screen

Please make sure that your term 4 end date for 2022 is correct before the End of Year screen closes.  You cannot change this end date after the End of Year screen closes at 5pm on 21 November 2022.


No End of Year complete button

In EdPay there is no ‘EoY complete’ button (that you might remember from previous years), because all information you enter will update in real time.

We will complete End of Year for all schools on 21 November at 5pm, so please ensure that any changes you need to make (school term dates, last day of duty, or terminations) have been made before this, as they won’t be able to be changed after this point.


EoY/SoY survey

Thank you to everyone who took part in the EoY/SoY survey earlier this month. We're working through your comments and suggestions and will be feeding that in to our processes and adding more guidance where we can. We want to let you know that this year's End of Year will follow a very similar process to last year's End of Year, and we hope to have this year's annualisation information available for schools next month.

Ngā mihi

Education Payroll team