Payroll Update 22 March 2023

News for School Payroll Staff


Kia ora koutou

  1. Pay equity claims settled
  2. Strike submissions
  3. Out-of-cycle payments and cut-off dates changing for pay period 1 due to public holiday
  4. Special tax codes

1. Pay equity claims settled

The Librarians and Library Assistants’, and Science Technicians’ Pay Equity Claims have been settled by the Ministry of Education and NZEI Te Riu Roa.

There is guidance available from the Ministry, NZEI and the New Zealand School Trustees Association (NZSTA) to help you implement the changes resulting from the settlements. View the guidance here:

Librarians and Library Assistants’ Pay Equity Claim
Science Technicians’ Pay Equity Claim

On 28 and 29 March, the Ministry will host webinars with NZSTA to outline the changes resulting from the settlements and provide additional support to you and your schools and kura in understanding the settlements.

Sign up for a webinar

If you have any questions, contact or call 0800 114 117. Alternatively, contact NZSTA at or call 0800 782 435 (option 2).

2. Strike submissions

Thank you for submitting your school employees’ strike information in EdPay. We were pleased with the uptake – 97% of schools submitted strike information. Only 72 schools had not submitted strike information by the cut-off on Friday afternoon. Unfortunately, 89 schools experienced an error which meant they could not submit their data. We really appreciate the support we got from schools that worked with us to identify the problem and test our fix to make sure it ran properly.  With their help we were able to fix the error late on Thursday afternoon.

We know this was not acceptable and we’re reviewing our processes to ensure it doesn’t happen again.

Reviewing your strike information

The Strike Action screen is viewable in EdPay under My school | Administration. You can review the information you submitted in EdPay, but if you need to make any changes you will need to send this to us using an EP31 form with STRIKE in the subject line. The strike deductions will be made in pay period 1, pay day on 4 April 2023.

3. Out-of-cycle payments and cut-off dates changing for pay period 1 due to public holiday

The out-of-cycle payments and cut-off dates are changing in pay period 1, to avoid the Good Friday public holiday.

The new days and times for pay period 1 only, are:

• 12 pm Wednesday 5 April – Out of cycle cut-off (was 12pm Thursday 6 April)
• Thursday 6 April – Out of cycle payments paid (was Friday 7 April – Good Friday).

The pay cycle will go back to the usual cycle from pay period 2.

The payroll calendar on the website has been updated, and there is a new 2023 School Payroll Processing Calendar for you to download.

4. Special tax codes

Employees with a special tax code (also known as a tailored tax code) need to correct their tax code with Inland Revenue and Education Payroll before the end of the tax year.
Please update your employee’s tax code in EdPay by 27 March 2023. This will ensure that your employees’ correct tax codes take effect in pay period 1. The code for special tax codes in EdPay is STC.

To change an employee’s tax code in EdPay:

  1. Select the employee
  2. Select Financial details
  3. Scroll down to Other financial details
  4. Select the pencil icon in the right corner
  5. Select the + symbol next to the tax code to change the tax code
  6. Please ignore the start and end date that displays when you click save – your payroll advisor will update it.

For more information, please check the Inland Revenue website.

Ngā mihi,

Education Payroll