Payroll Update 12 October

News for School Payroll Staff

Kia ora koutou

In the update:

  • End of Year screen opens in one week in EdPay
  • Tell us who to contact in case of payroll emergency
  • Great to meet school staff at your conferences

End of year screen opens in one week in EdPay

The End of Year screen opens in EdPay on Wednesday, 19 October. There is an End of Year toolbox with the "how to" guide, holiday pay guide and key dates on our website: EdPay | How to | End of Year

One of the top requests we heard from people in the End of Year/Start of Year survey was for an End of Year checklist of tasks to work through.

The purpose of End of Year processing is to make sure that all your employees are paid correctly over the term 4 holidays. This comes down to four questions:

  1. Is your school's end date for term 4 correct?
  2. Which employee's jobs are ending (terminating) in term 4?
  3. Which continuing employees will have a last day for 2022 that is different to your school's term 4 end date?
  4. Have you booked annual leave for your 52-week workers?

To help you through the steps there is a checklist on Page 2 of the printable End of Year guide for schools, or on there is the End of Year step-by-step process page.

Tell us who to contact in case of payroll emergency

Sometimes we need to contact your school and we cannot get a response via the existing contact details (especially when schools are closed due to lockdowns or the term 4 break). We need the name, phone number and email address of your school's designated authorised user. If you've already told us as part of the recent End of Year / Start of Year survey, you don't need to do anything. Otherwise let us know the right contact by emailing with 'Emergency contact' in the subject line.

Great to meet school staff at your conferences

It was great to be able to connect with some of you in person at School Administrators’ Conferences and the School Business Managers’ Conference this year. We held sessions in Tauranga, Wellington, Christchurch and Auckland, with the School Administrators’ Conferences focusing on the website and training. Thank you to everyone who came along, took part and offered suggestions and feedback. If you want a refresher of our presentation or missed attending the conference, the presentation slides are on our website: Conference presentation

If you do have any feedback about the website or our training page on the website we would love to hear from you.  You can contact us here, or through any of our usual channels.

Ngā mihi,

Education Payroll