Payroll Update 27 June 2024

News for School Payroll Staff


Kia ora koutou

In this update we have a notice about salary rate increases for principals in this pay period.  As it’s nearly the end of the term, it is time to check the Auto Increments screen in EdPay for employees who are due to automatically progress to the next salary step. Coding for additional hours for part-time secondary teachers is changing from term 3 on, we have some guidance about the changes.

1. What is being paid in pay period 8, pay day 9 July

In pay period 8 (pay day 9 July 2024) principals on the latest agreements will be paid the 3 July 2024 base increase, according to their salary step. There is nothing schools need to do.

Principals covered by these collective agreements, or their corresponding Individual Employment Agreements (IEA) will be paid this increase. If principals on IEAs are not on the current IEA corresponding to the collective agreement they will not receive the base increase. 

Primary Principals' (NZEI) Collective Agreement – Education in New Zealand (2023–2025)
Primary Principals' (PPCBU) Collective Agreement – Education in New Zealand (2022–2025)
Area School Principals' Collective Agreement – Education in New Zealand (2023–2025)
Secondary Principals' Collective Agreement – Education in New Zealand (2022–2025)

2. Holiday pay reduction for some teachers

If a teacher takes unpaid leave during a school term, a holiday pay reduction may be needed. This would show up on the SUE report as code ‘HPR’. At the beginning of each term break, holiday pay reductions are calculated for all teachers who have taken unpaid leave during the term just ended.

The holiday pay reduction will be made from the employee's pay that falls over that term break. When employees apply for leave without pay, schools should advise them that it may affect their holiday pay.

If employees want to find out how these deductions are calculated, they can refer to the remuneration section of their employment agreement under holiday pay, as sometimes different agreements calculate these deductions differently.

3. Reminder to update EdPay if employees are resigning or contract ending at the end of term

If there are employees who have resigned, or their fixed-term contract has finished, and will not be returning next term, please terminate their job in EdPay to prevent an overpayment.

4. Reminder to check the Auto Increments screen

Employees covered by the following agreements can automatically progress to a higher salary step on their work start date anniversary:

  • Support Staff in Schools’ Collective Agreement (SSSCA) 2022–24 or IEA, or
  • Librarians and Library Assistants’, Science Technicians’, Teacher Aides or Administrators Pay Equity Settlements.

This is called an auto increment.

Sometimes an auto increment needs to be deferred (postponed). If an employee:

  • has not met performance standards or
  • cannot progress between grades as their work remains solely within their current grade.

Please remember a deferral needs to have been discussed with the employee two months before the increment is scheduled.

Please go to EdPay > My School > Administration > Progression > Auto Increments.

The Auto Increments screen shows support staff at your school who are due to receive an increment in the next 90 days. If they have met their performance standards and their work can progress between grades, then there is nothing you need to do. They will receive an increase in their salary automatically.

If an increment needs to be deferred, please follow these instructions on our website: Deferring automatic salary increments for support staff

For more explanation about the work that falls in each grade, please refer to the work matrix table section in the remuneration section of the Support Staff in Schools Collective Agreement 2022–24, for the employee type e.g. teacher aide, administrator, librarian or library assistant, or science technician.

Jobs on Grade D have their salary reviewed annually via a manual process

For jobs on Grade D (GRDD), where the employee is not covered by a pay equity settlement, automatic salary increments do not apply. For these jobs, salary must be reviewed annually and an EdPay pay details change, or an EP24nt for annualised staff, is needed to request an increase to their pay rates.  This is referred to in section 3.8.2 of the collective agreement (linked above).

Teachers' salary increments

Teachers need to have their upcoming increments checked and manually confirmed via the Attestation School report.

The report can be downloaded from EdPay > Reports > Attestation School report.

Please regularly check this report as schools need to confirm whether teachers’ salary progression should go ahead and notify Education Payroll of this.

If you notice a teacher’s name is missing from the report, please write their name and MOE number on the report and then attest them, and send it Education Payroll, and we will check if the teacher is due an increment.

Payroll administrators can check the report and principals will need to provide their sign-off. The progression will not happen automatically.

Please go to our website for more information on the Attestation School report

5. Coding for additional hours for part-time secondary teachers, removal of SPTAH code

The Secondary Teachers’ Collective Agreement (2023–2025) includes a change to the way part-time teachers are paid for additional hours worked.

From term 3 2024, the secondary part-time additional hours pay code (SPTAH) will no longer be available.

If a part-time teacher works additional hours, their Full Time Teacher Equivalent (FTTE) should be increased, or this work should be coded using the short-term reliever (DDR) pay code, depending on the type and length of work they are undertaking. 

Please read the joint guidance from the Ministry of Education and the PPTA, which has several examples showing when to use the DDR code and when to increase FTTE.

Part-time secondary teachers' additional hours

On behalf of Education Payroll - Mānawatia a Matariki!

Ngā mihi

Education Payroll