Payroll update special edition EdPay-ESL linking 6 June 2025
Kia ora koutou
As we told you in a recent payroll update, we have been working with the Ministry to link your EdPay logon to your Education Sector Logon (ESL). This will give you a single sign on to all your ESL services and increase security for EdPay with multifactor authentication.
Congratulations to all the EdPay-Beta users who successfully linked their accounts during our test roll out in May.
In the two weeks after we went live, 63% of EdPay-Beta users (229 out of 364 users in 120 schools) completed the linking process. If you’re at a Beta school you don’t need to do anything or read any further. Kia pai tō rā. Have a great day.
For everyone else, please read and bookmark this special edition newsletter. It has the information and instructions for the EdPay-ESL linking process: what you need to know and what you’ll need to do when we go live on 17 June.
What you need to know – overview of the linking process
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What’s happening?
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We are moving EdPay under the Ministry’s Education Sector Logon (ESL). When the linking process is complete you will log in to EdPay using your ESL details instead of your MoE# and password.
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When?
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“Go live” begins on Tuesday 17 June, in the afternoon.
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Why?
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Logging in to EdPay via ESL using multi-factor authentication will increase security for EdPay. It also means authorised users can log in to all their ESL applications, including EdPay, with a single sign on.
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What do I need to do?
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Now: Read the What you need to do now checklist below to make sure you’re ready for the linking process. You may have to take some action before 17 June.
From 17 June: When you open EdPay you will be asked to complete a verification process to link your EdPay logon to your ESL. The instructions for this are below.
After: You’ll need to update your bookmarks to point to www.edpay.nz
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How often?
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This is a one-time process. You will only have to do it once, even if you work at more than one school. The next time you open EdPay you will log in via ESL.
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Questions?
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If you have any questions or need support during the linking process, please contact the Education Sector Service Desk (0800 422 599, option 2).
During the implementation period you’ll still be able to logon directly to EdPay if you need to, but this option will only be available for a short time.
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What you need to do now
Check that you’re ready to complete the linking process from 17 June
You will need:
Do you have an ESL account and an MFA method?
If you have ESL…
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and MFA…
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then... |
Yes
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Yes
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you are ready to complete the linking process.
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Yes
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No
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use the Ministry’s MFA guidance to set up a method (eg, a phone app) in time for “go live” on 17 June.
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No
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Yes
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ask your school’s ESL Delegated Authoriser to arrange access in time for “go live” on 17 June or call 0800 422 599 (Education Sector Service Desk). See How to get an Education Sector Logon.
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No
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No
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- ask your school’s ESL Delegated Authoriser to arrange access or call 0800 422 599 (Education Sector Service Desk). See How to get an Education Sector Logon.
- use the Ministry’s MFA guidance to set up a method (eg, a phone app) in time for “go live” on 17 June.
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Do you have your MoE# and EdPay authorised user email address?
We recommend you download your school’s current authorised users report (go to EdPay > Reports) to confirm your email address and MoE#. You can also use this to help other authorised users at your school prepare for the linking process, particularly those who don’t use EdPay very often.
What you’ll need to do after 17 June
Instructions for the linking process
When we “go live” on the afternoon of Tuesday 17 June, use the instructions below to link EdPay to your ESL.
Important: Update your EdPay link
You’ll need to update any bookmarks, favourites or desktop shortcuts you use to open EdPay because the old link will no longer work after the roll out.
Please make sure all your bookmarks and shortcuts point to: www.edpay.nz
How you’ll log in to EdPay after you’ve completed the linking process
The next time you open EdPay: if you’ve already logged into ESL, you’ll go directly to the Employees page in EdPay. If you haven’t, you’ll simply log in via ESL.
If you have any questions or need support during the linking process, please contact the Education Sector Service Desk (0800 422 599 - option 2, service.desk@education.govt.nz).
Ngā mihi
Education Payroll